Agents and Professional Conference Organisers (PCOs)

A specialist service for agencies and PCOs looking for venues in and around the city.


Agent or PCO Requiring Commission?

The majority of our venues accept enquiries from agents and PCOs, and are happy to pay commission, but due to the way our service is funded, Meet Cambridge is unable to handle enquiries from agencies where commission is expected. 

Agents who wish to claim commission may contact venues directly to check availability and we would be delighted to supply a list of venues and contact details for you. Email us for our up-to-date list.


Agent or PCO Not Requiring Commission?

If you do not plan to claim commission, Meet Cambridge would be delighted to handle your enquiry. We can help you find the perfect venue in Cambridge for your client. We offer you an extensive portfolio of academic venues, hotels and other unique event spaces in and around the city, so you really do get the whole picture when you place an enquiry with us!

Our one-stop service is easy to use, we’ll check availability at every venue that meets your requirements allowing you to build your proposal and report back to your client quickly. 

Cambridge boasts a blend of history, scientific discovery, hi-tech innovation, culture and beauty. With the stunning architecture of the renowned University of Cambridge Colleges, green parks, wide open spaces and the River Cam that winds through its heart, Cambridge and the region is a unique and inspiring destination.

With two universities and a progressive and diverse industry landscape covering everything from hi-tech companies to agriculture and food processing, and from aerospace to pharmaceuticals, Cambridge is an important centre of enterprise. Added to this, an excellent central location, world-famous attractions and a wide range of events and festivals, Cambridge offers a rich and varied programme to its visitors – making it the ideal choice for your client whatever their needs may be.


Agency Case Studies


Annually since 2006, leading event management company, Powwow has created a ‘back to university’ learning experience across a number of Cambridge University’s venues for one of the world’s leading global management consultancies, involving over 700 senior delegates attending from over 80 worldwide locations.

Powwow takes over seven University colleges and many of Cambridge’s landmark buildings which allows for a week-long business programme including a plenary session for 700 delegates and over 40 breakout groups. Alongside the business agenda there is an evening social programme using many venues including college dining halls, local pubs and punting.

Read more about Powwow’s Cambridge event using Robinson College

In Conference

In Conference is an established Professional Conference Organiser (PCO) which has been providing conference and event management services for academic and medical associations, government and public sector bodies for the last 28 years through its teams in Edinburgh and Glasgow. In 2018, In Conference provided a comprehensive service, starting with finding a venue, through to registration and pre-event organisation and support throughout the two and a half day meeting for the British and Irish Hypertension Society.

Read more about In Conference's Cambridge event. 


What Happens Next? 

Your event requirements will be circulated to venues with facilities that match your request, saving you the time of contacting each independently. Venues with availability will send details of their offer direct to you. We’ll get in touch after a few days to see how your plans are progressing, to check that you have received a satisfactory response, or to see if we can help any further.


Choosing a Venue and Making a Booking

Once you’ve chosen a venue, we strongly recommend that you visit it before your event and that you make a provisional booking and we'd be delighted to organise site inspections for you and any other decision makers. Please be aware that each venue has its own terms and conditions and take the time to check these in advance of any booking, as cancellation charges do apply in most instances.

The Conference and Catering Departments in our venues will take care of all your event requirements and we would be pleased to help with any enquiries that you may have regarding travel or other activities during your visit, such as guided tours or punting.

Make an enquiry now

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