The conference and events bureau for Cambridge has just launched a new online portal for event organisers, streamlining the process of finding suitable and available venues for their conferences, meetings and dinners.
Meet Cambridge, the only official venue-finding service for space at The University of Cambridge and the Cambridge Colleges, is introducing the ‘My Event’ portal so that planners can keep track of enquiries and see responses from venues in real-time, making the process of finding a venue much easier and quicker.
This faster turnkey solution is borne out of feedback from busy planners who indicated a need to be able to keep track of responses from venues when organising multiple events.
Meet Cambridge’s ‘one-stop-shop’ for venue-finding in Cambridge – a free service for event organisers – processes all enquiries through its online system which means that requirements are instantly matched with venues and responses are relayed quickly and efficiently.
My Event, also free of charge to use, now takes the functionality one stage further, enabling event organisers to log in to their personal portal to view their enquiries, check responses, select or reject venue offers, make provisional bookings and request site visits.
There is also a facility to download proposals, update contact details and marketing preferences and contact Meet Cambridge directly if they need further information.
Judith Sloane, Deputy Manager at Meet Cambridge said: “We know from talking to event planners that securing the right venue for their event – whether it is a one-day meeting, a residential conference or a corporate dinner – needs to be done quickly and efficiently.
“Whilst we have always offered a free venue-finding service to achieve this, helped by launching our Simpleview Destination Management System last year, My Event takes this to a new level, tightening up the process and saving planners even more time. This is likely to result in organisers being able to make speedier decisions, meaning that events are confirmed quicker, which adds value for our venue members too. We also recognise that some clients prefer us to collate responses for them and I’m pleased to say that we will continue to offer this as a free service too.”
Established in 1998, Meet Cambridge is the conference and events bureau for Cambridge and the only official venue-finding service for space at The University of Cambridge and the Cambridge Colleges. It offers impartial advice and a comprehensive suite of services to help clients deliver exceptional events, from free venue sourcing to full event management. Its extensive portfolio also includes hotels and unique properties in and around the city, providing creative and imaginative settings for all types of events.
At the launch of My Event, left to right: Bettina Cuffaro, Judge Business School;
Stephen Allison, Babraham Research Campus; Judith Sloane, Meet Cambridge;
Clare Timms, King’s College; Kelly Vickers, Meet Cambridge; Janna Tweed, Cambridge Institute for Sustainability Leadership; and Inessa Zhuchkova, Judge Business School.