Meet Cambridge Privacy Notice

Meet Cambridge is the trading name of The Cambridge Venue Company Limited, registered in England under the company number: 06960613 with its registered office at:
12B King's Parade, Cambridge CB2 1SJ.

This website privacy policy describes how Meet Cambridge protects and makes use of the information you give the company when you use this website and our enquiry management portal.

What information do we collect about you and how will it be used?



Controlling information about you


Links from our site

Contact us

If you are asked to provide information when using this website, it will only be used in the ways described in this privacy policy.

We keep our privacy policy under regular review and we will place any updates on this web page. This privacy notice was last updated on 22.06.2020

What information do we collect about you and how will it be used?

We gather and use your information to enable us to provide our services to you, which will include your contact details and the specification of your event, to enable us to reply to your immediate enquiry

We also may collect information when you voluntarily complete customer surveys.

Website usage information is also collected using cookies.

We will keep your information securely on our contacts database to maintain contact with you for the purposes of fulfilling our venue-finding service; we may communicate with you about your enquiry concerning its progress and outcome, approach you for a testimonial or for a case study or request post-event feedback.

We keep data for 2 years and only for longer with permission.

Each communication we have with you will be added to your information within our contacts database to help us better manage any future contact.

For the purposes of fulfilling our service to you, we may share your data with our venue members or third-party agent partners, where a commission is due.

Your data is only shared with our venues for the purposes of your initial venue search, with your consent; without your consent, it is only shared with the relevant venue(s) once you advise us of your further interest when you provisionally hold or book a venue.

Should you request us to do so and only with your consent, we may share your data with our partners in order for us to deliver further relevant services, eg event management service requests will be forwarded to our partners.

We shall not share your information for marketing purposes with other companies.


If you agree, we would be very happy to keep you up to date with relevant news, successes, invitations to events and expertise we think may be of interest to you. To do this we will securely transfer your contact details into our email marketing tool.

If you have consented to receive marketing, you may opt-out at a later date.

You have a right at any time to stop us from contacting you for marketing purposes.

Our email marketing campaigns will give you the option to immediately opt-out of future campaigns.

If you no longer wish to be contacted for marketing purposes, you can also email or write to us.

Access to your information, its correction or erasure

You have the right to request a copy of the information that we hold about you. If you would like a copy of some or all of your personal information, please email or write to us.

We want to make sure that your personal information is accurate and up to date. You may ask us to correct or remove information you think is inaccurate by emailing or writing to us.

You have the right to ask us to remove all your details by emailing or writing to us.

You have the right to complaint with a supervisory authority. For more information visit


Cookies are text files placed on your computer to collect standard internet log information and visitor behaviour information. This information is used to track visitor use of the website and to compile non-personal statistical reports on website user activity.

For further information visit or

You can set your browser not to accept cookies and the above websites tell you how to remove cookies from your browser. However, in a few cases some of our website features may not function as a result.

Controlling information about you

When you fill in one of our forms or provide your details on our website, you will see one or more tick boxes allowing you to actively opt in to receive information about our products and services which will include relevant news stories; blog posts and surveys and additionally, invitations to our events and events at our venues. We will always treat your contact details with care and we will not share your information for marketing purposes with any other companies.

You can opt-out, immediately, at any time by emailing: enquiries@ or by calling + 44 (1)223 768740.

You can consent to receive all communications and all event invitations via
Email, SMS, Telephone and/or Post.

If you have agreed that we can use your information for marketing purposes, you can change your mind easily by contacting us on the details below.

We will never lease, distribute or sell your personal information to third parties unless we have your permission or the law requires us to.


We will always hold your information securely.

To prevent unauthorised disclosure or access to your information, we have implemented strong physical and electronic security safeguards.

Links from our site

Our website may contain links to other websites.

Please note that we have no control of websites outside the Meet Cambridge domain. If you provide information to a website to which we link, we are not responsible for its protection and privacy.

Always be wary when submitting data to websites. Read the site’s data protection and privacy policies fully.

Contact us

Please contact us if you have any questions about our privacy notice or information we hold about you:

Send an email to:
Write to us at: Meet Cambridge, 12B King's Parade, Cambridge CB2 1SJ.
Call us: 44 (0) 1223 768740