Newnham College has streamlined its internal and external booking system by working with Kinetic Solutions Ltd.
The busy Conference and Events office now has the ability to view all event and residential bookings in one centralised location enabling the team to identify empty spaces quickly resulting in an increase in commercial bookings and reducing the need for manual processes that have been replaced with automation in the new system which has increased visibility and efficiency. This has improved the process of tracking enquiries, both internal and external, right through to the final invoice.
Melanie Searle, Conference Manager at Newnham College says: 'Installing Kx has improved the efficiency of the office immensely! I can now forecast business on the books and check availability for bedrooms and conferences in advance with one quick touch of the button! My life and that of my co-ordinators are much improved!'
Established in 1871, Newnham College is a constituent college of the University of Cambridge. With a mixture of beautiful historic and contemporary buildings, Newnham College is the oldest existing women’s college in Cambridge and welcomes strong, distinguished, and passionate women from across the globe, including well-known alumnae such as Emma Thompson and Mary Beard. With outstanding event facilities for up to 200 delegates, including a stunning historic hall, a rooftop pavilion overlooking Cambridge, and 19 acres of gorgeous gardens, Newnham College really is a hidden gem! The architect, Basil Champney, designed what was said to be 'the second-longest continuous indoor corridor in Europe', linking the beautiful buildings, in order to prevent the women from stepping outside in the rain. The original laboratories, built when women were excluded from university facilities, are now a performance space available to hire for theatre productions, music recitals, art exhibitions and much more. Not only does the College deliver outstanding events to its customers, but also offers accommodation during the university vacations including 81 double en-suite rooms.
The goal for the conference and events team is to build on the existing excellent reputation and grow the College's income, whilst retaining the core ethos of quality, community and learning. In 2018, the college opened its doors to the Dorothy Garrod building, offering brand new stylish conference facilities to up to 150 people. Now the venue is fully up and running and generating revenue, the conference team is focusing on expanding their client base and exploring new marketing opportunities.
As well as being used for external bookings, the events spaces are widely used by staff and students for talks, performances, meetings and functions.