Enter your details and we'll call you back at the requested time. Alternatively, talk to one of our team.
Please note we will respond to your request during working hours only.
Enter your details and we'll call you back at the requested time. Alternatively, talk to one of our team.
Please note we will respond to your request during working hours only.
Meet Cambridge offers a free venue-finding service and unlimited advice but for more specialist guidance we would always recommend that you use a professional conference organiser (PCO).
We're delighted to be working with local PCO and member of the Association of British Professional Conference Organisers, Suzy Howes and associates ltd., to offer a range of packages at set prices along side a range of flexible options and a full event management service. All staff at Suzy Howes & associates ltd, are professionals with experience in planning, co ordinating and delivering conferences, symposia and other events; as locals, they are also Cambridge experts who know the city, its venues and the surrounding areas very well.
It might be useful to have a think about the services you might need in advance. To help you with your planning we've put together a useful list of services typically offered by professional conference organisers.
£13 + VAT per registration*
All of the main pre-event registration requirements are covered with this inclusive package. You'll receive a link to a dedicated online platform, branded for your event which you can display on your event web site.
The system can be set up to provide as many registration levels as you need: early bird, student rates, members' rates etc. as well as options for meals. Delegates can pay using a debit/credit card or by bank transfer if you prefer and payments are placed into a dedicated client account from which you can draw funds quickly and easily.
Delegates can also request letters of support for visa applications via the platform.
In addition, Suzy Howes & associates ltd will:
Additional features include integration with an event app, an option for delegates to book sessions in advance and booking facilities for optional social programme activities and accompanying persons' programmes. The fee for additional features will depend on the complexity of the programme and the number of delegates attending your event.
Terms and conditions for cancellations of registrations and refunds will be agreed with you in advance and will be clearly stated on the booking page.
*10% discount on this rate for University of Cambridge staff organising an event. Please note that card fees / bank transfer charges will be in addition. Each individual transaction by debit/credit card, including refunds, attracts a 5% fee from SHA’s merchant bank. This will be deducted from the registration fee as each booking is made. Bank transfer charges vary. These charges will be deducted from the final remittance to the client. In the event of cancellation by either the delegate or the organiser, the client will be responsible for all bank charges.
£4 + VAT per room booking (available as an add on to the Pre-Event Registration Package only)
Add in an option for delegates to book and pay for their own accommodation when using University of Cambridge College facilities. In addition to the services offered in the pre-event registration package, the system can be configured to give as many room options as you wish, including room descriptions and venue information.
In addition, Suzy Howes & associates ltd. will:
Registration packages to include the offer of local hotels for overnight accommodation can be negotiated.
Price on application.
Suzy Howes & associates ltd also offers a full Delegate Management Service as an add on service to its Pre-Event Registration Service. Experienced staff will attend your event, set up, staff and manage an on site delegate registration desk on the first day of your event or throughout.
In addition, Suzy Howes & associates ltd will:
*Please note that card fees / bank transfer charges will be in addition. Each individual transaction by debit/credit card, including refunds, attracts a 5% fee from SHA’s merchant bank. This will be deducted from the registration fee as each booking is made. Bank transfer charges vary. These charges will be deducted from the final remittance to the client. In the event of cancellation by either the delegate or the organiser, the client will be responsible for all additional bank charges resulting from the cancellation.
In addition to delegate and registration management, Suzy Howes & associates ltd also offer a full suite of flexible event management services including project management, third party supplier and venue sourcing and management, abstract handling, programme compilation, delegate materials, exhibitors, and sponsor benefits delivery: everything required to deliver the whole event.
You can find details of other professional conference organisers working in Cambridge and the surrounding areas in our event support services directory