Meet Cambridge and its venues are following the official Government and Public Health England advice about the COVID-19 outbreak.  A number of our venues are now open again for small meetings and our academic venues are working hard behind the scenes in preparation for when they can open again too.

Safety First

You and your delegates can be reassured that our venues have been working hard to implement and adopt rigorous new safety and hygiene measures to ensure that organisers and delegates are safe and secure whilst attending meetings and events.
 

A number of our venues have obtained AIM Secure accreditation, this is recognition and endorsement from the mia, the leading trade association for business, meetings and events.  This accreditation indicates a total commitment to upholding legal compliance and health and hygiene protocols and it is awarded following a rigorous assessment process.
 

 “We’re Good To Go” is the official UK mark to signal that a tourism and hospitality business has worked hard to follow Government and industry COVID-19 guidelines and has a process in place to maintain cleanliness and aid social distancing.



Socially Distanced Meetings

Our venues are following the official Government and Public Health England advice about hosting meetings and events following the COVID-19 outbreak and a number of our venues are now able to host small meetings for up to 30.  It's important to note that the capacity of 30 must include event staff and speakers.

Room styles will differ from venue to venue and capacities will be reduced in order to comply with social distancing measures. All venues will require attendees to follow social distancing rules, this may involve using different entrances and exits or it may mean that catering facilities are a little bit different from how they used to be. At the time of writing, face coverings will be also be required in all meeting rooms and contact information will need to be provided to the venue for track and trace purposes.

Our venue representatives will go through everything with you before your event so that you know what to expect on the day. It's also important to ensure that any protocols and regulations are shared with your delegates too so that everyone can work together to stay safe. Guidance is changing and being updated daily and you are advised to always check the latest information with your chosen venue before your event.

Hybrid Meetings & Events

As we start to meet up again, you may find it necessary to link with other destinations or other venues as a way to bring all of your delegates together. The majority of our venues will either have in house technology to enable this type of hybrid meetings to take place or they will be able to advise on local suppliers who can work with you on your event plans.  If you require technology to deliver a hybrid event, just let us know and we will note that specification on your enquiry. 

The City

The #StaySafeCambridge campaign is encouraging city centre visitors to keep a 2 metre social distance and in shops, bars, cafes and restaurants, paying by card is encouraged.  A 'keep left' system is in operation on the city's walkways and queuing systems are in operation throughout. 

Museums and attractions are open too and visitors to the River Cam can once again enjoy punting with operators adapting their operations to ensure safe social distancing. 

Travelling to Cambridge

The city remains well connected to London by rail with journey times taking around 50 mins by fast train from London King's Cross and airports are open and operating. In Cambridge itself, visitors can currently enjoy reduced parking rates of just £1 per hour in the city's public car parks until the end of October 2020.

We advise checking  Government advice on safe travel before your trip and links to Cambridge's closest transport hubs and providers can be found below.

Face coverings must be worn on all public transport.

London Stansted Airport

London Heathrow Airport

London Gatwick Airport

Greater Anglia (Trains)

Stagecoach (Bus)

National Express (Bus)

Official Guidance & Resources

The best source of information for visitors is Public Health England

Read the latest UK Government Action Plan for COVID-19.

Advice for Tourism Business and the latest travel information is also available from VisitBritain/VisitEngland

University of Cambridge

The recent news about lectures at the University of Cambridge moving online until 2021 was in relation to lectures only; the teaching of smaller groups in seminars and tutorials will continue as much as possible (read the full statement from the University here) where the Government guidelines permit. You may find the University of Cambridge latest guidance on COVID-19 helpful.

Meet Cambridge

The Meet Cambridge team is working hard to ensure that the Meet Cambridge service to its clients and its member venues continues.  If you are planning future events, we would be delighted to help you find your perfect venue.

Please be assured that we are here to support you, if you have any questions at all, please email enquiries@meet-cambridge.com 

Organisers who have questions and concerns about events already booked in the future should contact the respective venue(s) for further advice and guidance.