Group size: 41 delegates

Venue: Clare College

Date: September 2015

Worldspan is a global event management and creative communications agency. Working on behalf of a healthcare client, they organised a client dinner and activity at Clare College, read more about the event here.

Background

Worldspan is an events & creative agency based in North Wales. As one integrated agency they offer four services areas, which include Events, PCO, Motivation and Creative. This particular event was organised on behalf of a healthcare client that wanted to host a meeting in Cambridge, together with an evening dinner and afternoon activity.

Brief

Elin Hughes-Jones from Worldspan who organised the event said: “We were tasked with sourcing and booking accommodation for delegates, managing return airport transfer, arranging food and beverage during the meeting and organising two evening dinners with an activity– one for up to 40 guests and a smaller gathering for up to 20.

Event

“Because of the popularity of the event, at one stage we had more attendees than the room at Clare College could comfortably accommodate. The team at Clare College were very accommodating and offered us a larger, more modern room, but the decision was made to reduce the number of attendees so that they guests could still experience The Small Hall, which is a more traditional room. We also used the Junior Common Room for pre-dinner drinks."

Client Feedback

“The team at Clare College were very helpful and accommodating particularly Hetty, Carl and Linda from the booking office.
We also found the service offered by Conference Cambridge extremely helpful as it enabled us to provide options to our client quickly, as well as making the selection process very easy. From an agency perspective, it saved us a great deal of time.”

Rob Bailey from Worldspan said “As Worldspan are on the Conference Cambridge online directory, we are also looking forward to working with some of their clients in the future when they visit the area and need other events services. We will continue to utilise Conference Cambridge for any of our events in and around the area and look forward to the next opportunity”