A – Ambassador Programme
Could you be our next conference ambassador? Would you like to champion Cambridge as a destination for your industry event but don’t know where to start? We offer a free programme of help and support to help you convince your peers that Cambridge is the place to meet! We’ll help you find the right venues, work with you on the bid, arrange site visits and hospitality for you and your key decision-makers, and we’ll be by your side the whole way.
Nothing beats the feeling of having hosted a successful event here in our beautiful city – let’s make it happen!
To find out more, drop us an email or call +44(0) 1223 768740.
Check out our case studies for inspiration and information on events we have hosted in the past.
B – Blog
We’ve got our finger on the pulse of the meeting and event industry and our blog is a great free resource that we’re delighted to share with you all. From insider knowledge to top tips, take a look through our archive and you’ll find a wealth of information, from setting objectives for your event, to choosing the perfect venues, how to market your event and even how to choose the perfect catering. We’ve gone behind the scenes with sommeliers, professional conference organisers and even College gardeners!
C – Colleges
The University of Cambridge is one of the world's oldest universities and leading academic centres and it often comes as a surprise to visitors that there is no single campus; the University is comprised of 31 Colleges and over 150 departments, faculties, schools and other institutions.
Each College has its own unique ambience with some buildings dating back to the medieval period and others with award-winning contemporary architecture.
Throughout the year a variety of spaces across the Colleges are available for day meetings and conferences, training events, team buildings, board meetings and private dining, and in the University’s vacation, delegates and leisure visitors can also stay in a Cambridge College – a truly one-of-a-kind experience!
Anyone can book an event in a College, and we’ll help you find the perfect venue in Cambridge whatever the occasion…
D – Dining
We have an incredible collection of the most unique event venues in Cambridge, perfect for private dining, gala dinners and special occasions. From grand Tudor halls to oak-beamed parlours, contemporary dining rooms, function suites, pavilions, and garden settings for groups of 8 to 800.
Exclusive, fine dining in a Cambridge College is a unique and memorable way to entertain key clients, reward staff or simply to celebrate in style. Bespoke menus are created by in-house teams and offered with fine wines from the College cellars. Guests are waited on by experienced butlers in ancient, majestic halls, some lit only by candlelight, or in historic dining rooms with warming open fires. Whatever the size of your group, we have venues that can offer you small intimate dining rooms as well as incredible options for gala dinners.
In Spring and Summer organisers can make the most of a selection of impeccably manicured gardens for drinks and canapés, tea parties or informal hog roasts in riverside or country locations.
With impeccable service, award-winning chefs and creative cuisine, private dining in Cambridge is an incredible experience for those who choose to dine and celebrate in our venues.
E - Event Planner’s Toolkit
We know that working in the events industry is a busy and often stressful job but as a collective, event folk are great at sharing knowledge, there's no point in reinventing the wheel each time we run an event, right? That's why we've developed our Event Planners' Toolkit, it's packed with everything you need to help you stage a successful event in Cambridge.
Whether you need a professional conference organiser, or event insurance; tips for creating that special Cambridge experience or images for your event web site, we’ve packaged everything together for you. There’s a whole host of checklists to help you keep on track, a sample budget spreadsheet to help you get started with your planning, useful numbers for your delegate packs and so much more…
Let us know if we’ve missed anything!
F – Free Service
Meet Cambridge was founded in 1998 and almost 25 years later, our service remains completely free of charge. We’re here to help you whether this is your first event or your hundredth!
We help thousands of event planners, party organisers and agents every year, it’s the quickest route to finding a venue in Cambridge and we’d love to chat to you about your plans.
With one single enquiry to our service, we can check availability across our whole portfolio, saving you precious time and leg work and we also give you access to My Event, your own enquiry portal where you can see responses from venues in real-time and keep track of all of your enquiries in one place.
Our team of friendly experts are on hand to help every step of the way; put us to the test today!
G – Gardens
Did you know that half of the city of Cambridge is green space? Why not check out a venue with a garden for your next event, we have plenty of choice!
Whether you would like to host a drinks reception or BBQ in a College garden or perhaps you need acres of space for a team-building or sporting event whatever the occasion, we can help.
From perfectly manicured gardens overlooking the River Cam, where guests could also enjoying punting, to meeting spaces that open up, allowing you to bring the outside in.
Some of our venues offer garden tours or a talk from the Head Gardener, it could kick-start the day and build interest for the programme ahead.
The gardens have a practical purpose too with many Colleges growing fruit, herbs and vegetables for use in their menus – it doesn’t come much fresher than that!
H – Hotels
We have a wonderful selection of city centre hotels for you to choose from here in Cambridge and with the city being so small and compact you’re never more than a few steps between venues…
Our hotel selection includes large brands and independent properties, both traditional and contemporary and all with a focus on sustainability, there’s something to suit all needs, budgets and tastes. Whether you need standard accommodation or high-end luxury, apartment style spaces or boutique rooms, the city has it all. Accommodation is complemented with a range of meeting and dining options too, from large banqueting and conferencing spaces to smaller, intimate meeting rooms, co working areas, fitness centres, rooftop bars and gardens!
I – Independent & Impartial
The Meet Cambridge team are all locals and passionate about our beautiful city. When you place an event enquiry with us, you can be sure that we know our stuff! We’re not a huge venue-finding agency dealing with destinations all over the UK, we’re local, independent, and impartial. As our client, you can be sure that we know our venues inside out, we know all of the best and secret spaces, and we will always strive to provide you with the best service and advice. We present you with all of the venue options for your event so that you can choose what suits you best and there’s never any obligation or charge to you for our services.
J – Just One Enquiry
With just one enquiry to our service, we can check availability at every venue in our portfolio that meets with your specification.
It’s a quick and easy way to find availability across a whole range of venues whatever your event.
We make it was for your to contact us, with a handy online enquiry service where you can submit the details or you can live chat with us on our web site, call or email us – we also have a call back service so we can reach out to you at a time that’s convenient for you.
As soon as we receive your enquiry, our experts get to work on finding the best venue for you; and they’ll be around to help you, every step of the way.
K – Knowledgeable Team
We are a small team of local experts who are all passionate about Cambridge and the options it offers for events of all kinds.
We know our venues inside out and if we don’t know the answer, we’ll know someone who does! We’re great at connecting people and thinking outside of the box and most of all, we want you to have an incredible experience at your event, whether it’s your first event in Cambridge or your 100th.
We pride ourselves on offering a helpful and efficient service for our clients and we’re pleased to say that 99% of the clients that respond to our surveys would recommend us.